Request To Appear Before Council For The Town Of Pelham

Request to Appear Before Council

The Corporation of the Town of Pelham
20 Pelham Town Square. Fonthill, ON L0S 1E0 Tel. (905) 892-2607 Fax (905) 892-5055

First Name *

Last Name *

Street Address *

Address Line 2

City *

State/Province/Region *

Zip/Postal Code *

Phone Number *

Country *

Email Address *

The Council Chambers is equipped with a laptop and projector. Please check your audio/visual needs *

Laptop

Speakers

Internet

Please indicate the date of the council meeting you wish to attend as a delegation: Regular Council: 1st and 3rd Monday of the month; 6:30 p.m. (except summer schedule) * +

Please identify the desired action of Council that you are seeking on this issue *

I have never spoken on this issue before. Key points of my deputation are as follows: (please outline or attach full presentation)

I have spoken on this issue before. Specific new information I wish to submit is as follows: (please outline or attach full presentation): In accordance with the Procedure By-law, Requests to Appear before Council for items not listed on the agenda must be received by the Clerk at least 14 days prior to the scheduled meeting. Requests to Appear for matters to be listed on the Council agenda are to be submitted to the Clerk before 4:30 p.m. on the Wednesday immediately preceding the scheduled Council meeting. All requests must be complete with a copy of the presentation materials as detailed in the deputation protocol. Failure to provide the required information on time will result in a deferral or denial. I have read and understand the deputation protocol on the back of this form; and, that the information contained on this form, including any attachments, will become public documents and listed on Town Meeting Agendas. I also understand that presentation materials must be submitted with this deputation form. Electronic presentations must be e-mailed to NBozzato@pelham.ca in accordance with the deadlines outlined above.

In accordance with the Town of Pelham Procedure By-law, delegations may only address Council at a meeting with respect to matters that are on the agenda for that particular meeting. Delegations wishing to address Council on a matter not on the agenda are subject to extended notice requirements. On matters clearly beyond Council’s jurisdiction, delegations will be directed by the Clerk to the most appropriate authority.

When called upon by the Mayor or Chair, the deputation (speaker) should proceed immediately to the podium in the Council Chambers.

Speakers are asked to keep their remarks as brief as reasonably possible. Comments when stated in a clear, concise and factual manner are very much appreciated. The maximum allowable time is 10 minutes.

In order to reduce the possibility of any misunderstanding and to facilitate necessary follow-up, the Clerk shall be provided with a written copy of the presentation, which will become part of the official corporate records. Unless indicated otherwise, personal information and all written submissions will become part of the public record and may be publicly released. If you intend to read from a prepared text, a copy of this text must be filed with the Clerk with your original request to appear as a delegation. If additional information is to be provided at the meeting, 15 copies shall be supplied to the Clerk prior to the meeting start time for circulation. Failure to comply with these provisions may result in a deferral of the presentation or a denial.

Discussion topics, other than the subject matter of the written request to appear as a deputation, will not be permitted. Further, subsequent deputations on the same topic, without significant new information, will not be permitted.

Persons addressing Council shall confine their remarks to the business stated in their written request to be heard, and such shall be presented in a respectful and temperate manner, and their conduct shall be governed by the provisions set out in the Procedure By-law. A copy of the by-law may be obtained from the Clerk.

When a number of people are to appear representing one viewpoint or interest group, it is expected that the group be represented by a spokesperson, and/or submit written submissions.

Upon completion of his/her remarks, the speaker should remain in position to allow for any questions from Council members. Council members may ask questions for clarification purposes. Statements from Council members or debate on the issue are generally not permitted at this stage. After completion of any questions, the speaker will be asked to be seated. Council members may then enter into discussion. However, it is general practice to refer the matter to staff for a report and recommendation. Debate as required would take place after receiving the staff report.

Deputations will not be permitted on items that will be the subject to an upcoming public meeting pursuant to the Planning Act, unless exceptional circumstances apply, which have been reviewed and approved by Council. Persons should present their concerns and opinions at the scheduled public meeting where their comments can be considered along with all other submissions. Deputations or submissions to Council after the Public Meeting has been completed and before Council has made its determination will not be permitted.