Volunteer Application

Once you have submitted your application it will be reviewed by

Volunteer & Information Quinte with in 7 business days.

If you have any questions please call 613-969-8862

Section 1 - Contact Information

First Name *

Last Name *

Street Address *

Address Line 2

City *

Postal Code *

Phone Number *

Email Address *

*

Student 15 to 17 (fill out the parental/guardian consent in section 5)

Adult 18 years or older

Section 2 - Previous Experience

Have you volunteered or worked for any sporting event or league? *

Do you have experience in any of the following? select all that apply *

Section 3 - Dudley - Hewitt Cup Volunteer Positions

Review these volunteer descriptions and make your selection below

Volunteer Positions:

50/50 Manager: 18 years or older

- Distribute aprons and tickets to 50/50 volunteers

- Count money at the end of each shift

- Divide money at the end of each night and ensure it goes to the appropriate individuals

50/50 Sales: 18 years or older

- Sell 50/50 tickets

- Handle cash, collect payment and return change

Band Host: 18 years or older

- Welcome bands and escort them to the stage area

- Answer questions and assist with request

Game Official Host:

- Assist with the needs of the off and on ice officials

Media Host: 18 years or older

- Ensures press room is neat and tidy, equipment is available and working, restocks the paper and pens

- Offer IT support (troubleshoot problems with internet etc., IT background is needed)

- Ensures only authorized individuals are allowed entry

Promotions:

- Attend community events to promote Dudley Hewitt Cup Championships

- Sell tickets, distribute promotional material and recruit volunteers

Smart Serve: 18 years or older

- Smart Serve certification is required

- Greet customers, clean bar, and work areas

- Operate cash registers, collect payments from customers, and return change

Security Manager: 18 years or older

- Oversee security volunteers to ensure security points are covered and breaks are taken

- Provide training and support to security volunteers

- Answer security related questions and deal with conflict in a calm and professional manner

- Coordinate with the volunteer coordinator to resolve scheduling conflicts

- Follow arena policies and reporting processes

Security: 18 years or older

- Ensure areas are accessed by authorized individuals

- Ensure safety of the players and public at all times

- Report incidents to Security Manager

Team Host: 18 years or older

- Welcome the teams and answer their questions

- Guide to accommodations help with check in if necessary

- Guide team to practice and games; communicate any changes in the schedule

- Contact the teams to ensure all questions are answered

- Communicate with organizations and staff on behalf of the teams with questions or problems

- Must be available for the duration of the championships and be able to be with the team at any given moment

Ticket Sales:

- Operate cash registers and distribute tickets

- Provide customer service and answer general questions

Usher lead: 18 years or older

- Oversee usher volunteers to ensure usher points are covered and breaks are taken

- Provide guidance and support to usher volunteers

- Report issues or conflict to appropriate individuals when needed

- Refer schedule conflict to volunteer coordinator

Ushers:

- Direct spectators to seating areas, washrooms and canteen

- Check tickets at certain check points

- Answer questions and distribute information and/or programs

Venue Host:

- Direct or escort spectators, teams, media, and invited guest to appropriate areas

- Answer general questions

VIP Host: 18 years or older

- VIP host welcomes guests and VIP’s to the VIP area

- Check tickets for admission, answer general questions

Please rank the volunteer positions based on your level of interest in doing them: *

	1 most interested	2	3	4	5	6	7	8 not interested
50/50 Manager (18+)	1 most interested	2	3	4	5	6	7	8 not interested
50/50 Sales (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Band Host (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Game Official Host	1 most interested	2	3	4	5	6	7	8 not interested
Media Host (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Promotions	1 most interested	2	3	4	5	6	7	8 not interested
Smart Serve (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Security Manager (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Security (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Team Host (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Ticket Sales	1 most interested	2	3	4	5	6	7	8 not interested
Usher Lead (18+)	1 most interested	2	3	4	5	6	7	8 not interested
Usher	1 most interested	2	3	4	5	6	7	8 not interested
Venue Host	1 most interested	2	3	4	5	6	7	8 not interested
VIP Host (18+)	1 most interested	2	3	4	5	6	7	8 not interested

Availability:

Afternoon: 11:00am to 4:30pm - Early Evening: 4:00pm to 8:30pm - Evening: 6:00pm to 11:00pm

Time blocks are approximate. If you have scheduling concerns or comments please leave them in the provided space below.

Select the time blocks you will most likely be available: *

Section 4 - Screening

Criminal Record Check (CRC) with Vulnerable Sector Screening (VSS):

A current (within the last 6 months) CRC with VSS will be required by all volunteers who are 18 years of age or older. Please call 613-969-8862 or email amandaw@viq.ca to have a volunteer letter emailed to you. Then follow the instructions below to complete this step.

Belleville residents:

Go to http://www.police.belleville.on.ca/ and click on the e-back ground check link on the home page to complete the application. Once you have completed and submitted the application you will receive an email confirmation on how you can submit your volunteer letter. There will be a reduced cost of $15 and your CRC with VSS will be mailed directly to you.

All other areas:

Print the volunteer letter and go to your local OPP or police riding with two pieces of identification and your addresses from the last 5 years and fill out an application. They will submit your CRC with VSS at no cost and you will pick it up when it is completed.

Please bring your original CRC with VSS to Volunteer and Information Quinte at 199 Front St., Suite 121, Belleville or call to make arrangements for it to be seen in Trenton.

*

I have read the Criminal Record Check with Vulnerable Sector Screening process and will bring my original CRC with VSS to Volunteer and Information Quinte when it is ready.

References:

References are only needed for the following positions: 50/50 Manager, Band Host, Security Manager, Security, Team Host, and Usher Lead.

Reference 1 Name:

Relationship to applicant

Phone:

Email:

Reference 2 Name:

Relationship to applicant

Phone:

Email:

Section 5 - Parental/ Guardian consent for students aged 15 to 17:

Parent/ Guardian Name:

Phone:

email:

My child the applicant has my permission to volunteer for the Dudley - Hewitt Cup Championships from May 2nd to the 6th 2017. We accept responsibility for their transportation to and from the Duncan Memorial Community Gardens in Trenton and understand that my child will be given orientation, training and supervision. My child will be expected to show up for all scheduled shift and adhere to the volunteer policies.

Parent or Guardian signature

clear

Signature of minor

clear

Section 6 - Medical Information:

Emergency Contact Name: *

Relationship: *

Phone: *

secondary phone:

Medical Information that should be known by your supervisor:

0/500 words

Additional comments:

0/700 characters