YLC Wednesday at the Square: Artist Village Application

Dates: March 14th, 21st, 28th
April 4th, 11th, 18th, 25th
May 2nd, 9th, 16th 23rd, 30th
Rain Dates: June 6th, 13th
Time: 4:30pm - 8:00pm

General Information

Event Description

YLC Wednesday at the Square will host an Artist Village for the 2018 season. The 12 week concert series will be held in downtown New Orleans at Lafayette Square across from Gallier Hall. The concert series runs from March 14, 2018 to May 30, 2018 from 4:30pm to 8:00pm with rain dates scheduled for June 6th and 13th. 

For a flat-rate price of seven hundred dollars ($700) for 6 concerts, or twelve hundred ($1,200) for all twelve concerts, you can display your work, conduct live demonstrations, and/or sell pieces to our audience of up to 6,000 people every week. The YLC will provide a reserved space on the square. Art Vendors are required to provide a white 10’x10’ pop-up tent, any tables and/or chairs required, display hardware for your artwork, signage and promotional materials, and staff your booth. 

YLC Wednesday at the Square attracts an audience of downtown administrative to management level professionals, middle to upper income, aged 25-55 years. It also draws music lovers from as far away as the Northshore, Mississippi, and the River Parishes. 

Application Requirements

If you would like to participate, fill out the following questions and attach all requested documents by January 26th, 2018. 

There is limited space available in the Artist Village. When these spaces are fully booked, we will not make additional space. In order to ensure a variety of merchandise, you must include photos or samples of the art you wish to vend with this application. You may include links to websites featuring your art. 

Applications received after January 26, 2018 will not be considered. YLC will notify selected vendors after the selection process is complete. Space is not reserved until payment (check or credit card) is confirmed. We will hold your check or card for payment until we have confirmed your placement. Selected Applicants will be able to select their tent location based on the order in which payment is received. 

If there are any questions, please email ylcmerchant@gmail.com

Date Selection

If you choose the 6-concert option, please indicate the dates for which you like to participate in the Artist Village at YLC Wednesday at the Square. YLC will make every effort to accommodate vendor preferences, but cannot guarantee the desired dates will be available. Preference will be given to vendors who commit to the entire season, and have a proven history of success with our audience.
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Art Vendor Information

Marketing and Publicity Information

Throughout the 12-week concert series, the Young Leadership Council will promote the Art Vendor via our  wesbite, social media platforms, and weekly newsletters. We are requesting the following information to cordinate and streamline promotion efforts with your team.



Merchandise

Applications that are not accompanied by examples of merchandise will not be considered. Photos or links to your website are preferred.


Items Provided By YLC

The Young Leadership Council agress to provide the following:
  1. A reserved space in the Artist Village for the agreed upon number of dates.
  2. Security: YLC will have both NOPD Officers and private security guards patrolling the square 4:30 PM – 8:00 PM each Wednesday. Please note this security is limited to the immediate area of Lafayette Square.
  3. General promotion of the event via the web site, weekly e-mail blast.
  4. An area to load in and out. 

Please note that the YLC does not guarantee any level of attendance or level of product sales. YLC does not offer on-site electricity for the Artist Village. Art Vendors will be responsible for providing their own battery power if electricity is desired. 

Art Vendor Agreement

The Art Vendor agrees to: 
  1. Provide one WHITE 10’x10’ pop-up tent (tents must be secured by weights but no stakes due to the underground irrigation system).
  2. Provide all tables, chairs, and other equipment needed.
  3. Execute and attach the Hold-Harmless Agreement per the link below and acknolwedge the Parking/Vehicle Agreement included in this application.
  4. Accept that the Young Leadership Council is not responsible for damages to or theft of artworks at the concert site.  
  5. Inform the City of any income made at the concerts on your monthly tax statement.
  6. Apply for and obtain any necessary permits required to be a vendor.
  7. Staff the booth 4:45 PM - 8:00 PM each Wednesday you participate. Load-in shall take place along Camp Street and N. Maestri Street from 3:00-4:40. All equipment, supplies, and personnel shall be removed by 8:30.  
  8. Provide any necessary transportation and parking to and from the concert square for all staff and equipment.See Parking/Vehicle Agreement in the next section of this application for additional details. 
  9. Provide YLC with written notice via email of any cancellation of participation at least five (5) business days in advance of the start time of each concert. Failure to do so will result in a forfeiture fee equal to the per-concert rate paid by the Art Vendor. Cancellations will be recorded, and Art Vendors that do not show for more than one (1) concert per series will be removed from consideration for future series and may also forefeit the ability to attend future dates during the year's series. YLC will not offer refunds for concerts that vendors are unable to attend.
  10. If the YLC cancels a concert for any reason, including weather, the Art Vendor may reserve space at a rain date concert, pending availability. Rain dates are scheduled for June 6th, 2018 and June 13th, 2018. Under no circumstances will YLC issue refunds due to weather-related concert cancellations.

2018 Parking / Vehicle Agreement

Due to limited parking around the Lafayette Square, participating Art Vendors agree to park legally and in no bagged (closed) metered space. Discount parking is available at 650 Poydras Street. Clearly marked loading zones will be available for set up unloading during approved times provided by the YLC prior to the beginning of the concert series. All unloading must be completed during the approved times and vehicles must be thereafter moved from the area. 

ANY ART VENDOR’S CAR FOUND PARKED ILLEGALLY AROUND THE SQUARE IS SUBJECT TO IMMEDIATE TOWING. THE ART VENDOR IS THEN SUBJECT TO REMOVAL FROM THE SERIES FOR THE DURATION OF THE 2018 SERIES AT THE SOLE DISCRETION OF THE YLC. Please also note, absolutely no motorized vehicles are allowed on Lafayette Square Park grounds. Any Vendor found driving on the square is subject to being removed for the duration of the 2018 series at the sole discretion of the YLC. 

Required Documentation

YLC Wednesday at the Square requires a signed Hold-Harmless Agreement for the application to be considered. Please print and sign the Hold Harmless Agreement (link below), and submit it with the other required documents.
 

YLC Wednesday at the Square requires Arts Vendors to include a copy of their current Occupational/General Business License, below.

IMPORTANT: Please be aware that, if your businesses is selected to participate in the 2018 YLC Wednesday at the Square season, you will need to obtain a Special Event Permit prior to the season start. If you do not possess this license, it can be obtained through the City of New Orleans One Stop Application process: https://www.nola.gov/onestop. It is the sole responsibility of the exhibitor to be in compliance with all state and city laws and regulations.
 

Confirmation of Art Vendor Agreement

I understand and agree to all details above in the 2018 Art Vendor Agreement and Application for the YLC Wednesday at the Square Concert Series. 
Representative's Signature *
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Please note that the YLC reserves the right to remove any vendor from participation in the 2018 concert series for any breach of the above provisions and/or at its sole discretion.

Payment

Payment Choices: *
I am paying by *
I agree to pay these charges in accordance with my credit card agreement.
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Checks should be mailed to: 

Young Leadership Council

Attn: YLC Artist Village 

PO Box 56909 

New Orleans LA 70156-6909 

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