2017 Affiliate Compliance Report

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Member Service Pledge

Please initial below to indicate that you read and understand the content outlined in the Member Service Pledge *

Compliance

This information may be shared with your state association, if requested. NAA will not distribute this material to any other third party without express permission of the association providing the information.

Click here to request an extension for the Affiliate Compliance Report due to your Board Meeting being after the deadline to complete this form (January 31, 2017).

1. Affiliate Leadership

Association Full Name *

Street Address *

City, State, Zip *

Phone Number *

Website URL *

Name of Association Executive *

Title *

Email Address *

Please check one: *

Paid Full-Time

Paid Part-Time

Association Management Company

Volunteer

Name of 2017 Board President/Chair *

Job Title *

Company *

Mailing Address *

City, State, Zip *

Phone *

Board Term Start Date * +

Board Term End Date * +

Please provide additional information on board terms if needed

Please upload a copy of your most recent leadership contact list including names, mailing addresses, phone numbers and email addresses for each of your officers, directors, committee chairs and staff. Please submit a revised copy each time significant changes occur. (If the officer or director term is different from the Board President/Chair above, please note that on the document). *

2. Bylaws

Leadership agrees the association’s bylaws were last reviewed on the date below and to the best of our knowledge are in compliance with the governing documents of NAA as well as our state affiliate (if applicable). To see the most current version of NAA's Policies and Procedure, click here

Yes we agree

Please indicate when the bylaws were last reviewed: +

Resources – For information on bylaws, recommended guidelines, what should be included in bylaws and best practices click here and for example of affiliate bylaws click here.

Please upload the most recent copy of your bylaws. If and/or when changes are made, please submit a revised bylaws document.

Please indicate the date when Organizational Documents were last reviewed: +

3. Organizational Management

Leadership agrees the association maintains and has recently reviewed the following basic organizational documents:
a. Articles of Incorporation;
b. Mission Statement;
c. Policy Manual;
d. Organization Chart.

Yes we agree

Resources – For information on organizational best practices click here and for examples of outstanding affiliate mission statements, policy manuals and organization charts click here.

4. Board Minutes

Leadership agrees the association maintains and regularly reviews meeting minutes adopted during each board of director’s meeting. Minutes should be kept at least 7 – 10 years or based on your state’s recommended minimum requirements. Check with your legal counsel or CPA for additional recommendations.

Yes we agree

Resources – For best practices regarding meeting minutes click here and for examples of outstanding affiliate bylaws click here.

5. Programs

Leadership agrees the association is managing basic membership programs annually including:
a. Membership Development;
b. Professional Education;
c. Advocacy;
d. Membership Networking.

Yes we agree

Resources – For best practices related to association programs click here and for examples of outstanding affiliate programs click here.

Please upload a list and brief description of your affiliate’s 2016 education classes and annual schedule of events and programs.

2016 Education Classes

2016 Events and Programs

6. Insurance

Leadership agrees their affiliate is responsible for maintaining the insurance coverage necessary to protect the association, directors, officers and staff, as appropriate.

Yes we agree

Resources – For more information on NAA’s insurance broker, which provides D&O insurance to NAA affiliates, contact Bisio.

7. Financial Management

Leadership agrees their affiliate is maintaining its fiscal resources in a responsible manner by meeting one of the following guidelines:

a. The association’s board of directors has completed an audit or a financial review has been conducted by an outside CPA within the past 2-years or

b. The affiliate is keeping and approving the following financial documents:

i. Copies of bank account signature cards with appropriate restrictions or other documentation as directed by their governing body;

ii. Monthly checking, investment and other bank account reconciliations;

iii. Quarterly reviews of check registers and financial statements (balance sheets and statements of operation) recorded in board minutes;

iv. Copies of verifications (bank statements, maturity notices for CDs or money market funds);

v. Most recent IRS form 990 or comparable forms on file.

Yes we agree

Resources – For best practices regarding association financial management click here.

Select State *

Select UK Association *

Select AL Association *

Select AZ Association *

Select AR Association *

Select CA Association *

Select CO Association *

Select CT Association *

Select DC Association *

Select DE Association *

Select FL Association *

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Select IL Association *

Select IN Association *

Select IA Association *

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Select LA Association *

Select ME Association *

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Select NE Association *

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Select PA Association *

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Select WI Association *

8. NAA Responsibilities and Relationships

Leadership agrees the association is working to provide services annually that benefit our members:

a. Report true unit counts per member. Remit all required membership dues to NAA in a timely manner and by the established payment dates;
b. Encourage association members to attend NAA meetings and conferences;
c. Promote NAA’s Click & Lease program;
d. Support the NAA Education Institute by hosting and promoting its programs;
e. Educate and promoting active participation in NAAPAC;
f. Provide an NAA overview to your board and membership informing them of the NAA benefits and services available. *

Yes we agree

Leadership agrees the association is working to provide services annually that benefit our members:

a. Report true unit counts per member. Remit all required membership dues to NAA in a timely manner and by the established payment dates;
b. Encourage association members to attend NAA meetings and conferences;
c. Support the NAA Education Institute by hosting and promoting its programs;
d. Educate and promoting active participation in NAAPAC;
e. Provide an NAA overview to your board and membership informing them of the NAA benefits and services available;
f. TAA affiliates will make forms available to members. *

Yes we agree

9. Click & Lease Order Processing Form

In 2017, the NAA Click & Lease Program will operate two pricing systems for our users: click-based orders and unit-based orders. Properties will order clicks for their usage until their 2017 Blue Moon site license annual renewal date. Upon reaching their annual site license renewal date, the member property will be converted to the new pricing system and pay an annual invoice based on per-unit pricing.

NAA will process click orders originating within your chartered territory. In consideration of this service, you agree to pay NAA a per transaction processing fee of $10.00 per click order. You agree that the net amount of your monthly Click & Lease program revenue share will reflect the deduction of these transaction processing fees. This accounting from NAA will be issued the third Friday of the following month. The monthly report will be sent from NAA and your affiliate revenue share will be processed on the same day through our payment system.

NAA will process Click & Lease unit-based orders originating within your chartered territory. There is no transaction charge to you for fulfillment of unit-based orders. This transaction fee will be collected directly from the member property. NAA will issue Click & Lease program accounting statements showing your revenue share by the third Friday of the following month. Revenue share payments will be processed on the same day through NAA’s payment system.

For a printable version of this document, click here *

Yes we agree

In 2017, the NAA Click & Lease Program will operate two pricing systems for our users: click-based orders and unit-based orders. Properties will order clicks for their usage until their 2017 Blue Moon site license annual renewal date. Upon reaching their annual site license renewal date the member property will be converted to the new pricing system and pay an annual invoice based on per-unit pricing.. You will process all 2017 Click & Lease program click orders. NAA will process all 2017 Click & Lease unit-based sales and renewals.

You will process click orders originating within your chartered territory. As such, you agree to fully comply with the click order processing requirements stated below. You acknowledge that failure to comply with these requirements at any time may result in NAA’s resumption of Click & Lease program click order processing within our chartered territory. Such action may be taken at NAA’s sole discretion. You agree NAA will invoice you for Click & Lease program moneys owed within 15 days of the end of the month and that we will deliver to NAA and Blue Moon any moneys owed for the month within 15 days of the receipt of the invoice.

NAA and Affiliate Click & Lease Click Order Processing Requirements

• Process all orders (in a manner to be determined by Blue Moon and/or NAA) within 24 hours of the time they are received from Blue Moon or NAA with the exception of weekends (Saturday and Sunday) and federal holidays. Orders received on weekends or holidays must be fulfilled by close of business the following business day.

• Invoice and collect funds for all orders in a timely manner.

• Maintain a designated customer service contact available to answer any customer inquiries during local business hours (9 am to 5 pm). If an affiliate desires to process orders it must designate a customer service contact and their contact information must be reported to Blue Moon and NAA. For NAA this contact is Gina Torretti (gtorretti@naahq.org)

• The affiliate must have the ability to receive Blue Moon/NAA order data (in a format to be determined by Blue Moon and NAA) on a consistent and uninterrupted basis.

• As the Click & Lease program progresses the above requirements may change. An affiliate desiring to process orders must maintain the same minimum order processing standards as currently employed by NAA. NAA will process Click & Lease unit-based orders originating within your chartered territory. There is no transaction to you fee for fulfillment of unit-based orders. This transaction fee will be collected directly from the member property. NAA will issue Click & Lease program accounting statements showing your revenue share by the third Friday of the following month. Revenue share payments will be processed on the same day through NAA’s payment system.

For a printable version of this document, click here *

Yes we agree

9. Approval

10. Approval

On behalf of the association’s board of directors, we agree the association is in compliance with each of these ACR requirements and submits this report to the NAA board of directors.

Date Approved by the Association’s Board of Directors and recorded in the minutes * +

Signature of Association Executive Staff *

clear

Please upload the 2017 Affiliate Compliance Form signed by your Board President *