LOCKN' FESTIVAL FOOD VENDOR APPLICATION

The Seventh-Annual LOCKN' Music Festival takes place on August 22-25 at Arrington, Virginia's Infinity Downs and Oak Ridge Farm. Nestled in the Blue Ridge Mountains, LOCKN' offers an unparalleled festival experience with four days of music, community, and adventure. LOCKN' includes commerce areas in the music venue and campgrounds. Booth details, hours, and amenities are included below.
 
Apply here to join as a featured vendor at LOCKN' by May 17.
 
 
SHOW FIELD VENDING
 
Show Field Vending Options: 
- Entree Booth (10' wide x 20' deep  booth): $2,500 flat fee (paid in advance) + 30% of sales + $600 for two cashless point-of-sale terminals due upon settlement
 Booth includes: Three 20 AMP circuits, 10' x 20' tent, access to potable water, waste water service,  up to 10 staff wristbands, and two digital points of service.
 
- Specialty Item Booth (10' wide x 20' deep booth): $1,500 flat fee (paid in advance) + 25% of sales + $600 for two cashless point-of-sale terminals due upon settlement
Specialty booth vendors serve specialty beverages, desserts, and snacks (such as smoothies, coffee, pastries, etc). Booth includes: Three 20 AMP circuits, 10' x 20' tent, access to potable water, waste water service, 8 staff wristbands, and two digital points of service.
 
Venue Hours*:
- Thursday, August 22: 3 pm - 1 am
- Friday, August 23:  11:30 am - 1 am 
- Saturday, August 24: 11:30 am - 1 am 
- Sunday, August 25: 11:30 am - 1 am 
 
  
CAMPGROUND VENDING
 
Select food vendors will be featured throughout the campgrounds in designated commerce areas. Food trucks are encouraged to apply for a campground vending position. 
 
Campground vending fee: $2,000 flat fee (paid in advance) + 30% of sales + $300 for one cashless point-of-sale terminal due upon settlement
Fee includes basic power (per advance), waste water service, potable water refill, 12 staff wristbands, and one digital point of sale.  
 
Campground vending hours*: 10 am on Thursday, August 22 until 2 am on Monday, August 26. Load out will begin at 8 am on Monday, August 26.
 
 *Vending hours subject to change.
 
VENDING GUIDELINES

- Vendor is responsible for all applicable county, state and federal taxes. Any vendors with outstanding tax debts in the state of Virginia will not be selected to vend at LOCKN' Festival. 

- All vendors must record sales (cash, RFID and credit card) in the provided point of sale system for an honest and transparent settlement. Vendors must participate in the LOCKN' cashless program, which allows fans to purchase food and beverage with their RFID wristband and/ or credit cards. Vendors will be subject to a transaction fee (~4.5% of RFID and credit card transactions) for both RFID and credit card sales. Cashless point-of-sale terminals are included in booth settlement. Additional terminals are available for $300 each. 

- Load-in will be scheduled for August 20 (venue) and August 21 (campgrounds). Load-out must take place by end of day on August 26. Exact times and instructions will be shared with accepted vendors. 

- Vendors are not permitted to sell Alcoholic Beverages of any kind. Vendors may sell pre-approved specialty beverages and non-alcoholic beverages purchased on-site through the vendor NA bev program.  NA beverage menus and pricing will be available to accepted vendors.

- All partners must comply with environmental guidlines to help the Festival minimize the waste generated at Infinity Downs. All service items must be recyclable or biodegradable (more detail will be shared upon acceptance). Prohibited items include: straws, single use bags, styrofoam, individual condiment packets and wrapped cutlery. 

 

LOCKN' FOOD VENDING TIMELINE (subject to change)

May 17: Vendor application due

June 14: Flat fee payment, contract and all paperwork due from accepted vendors

August 20-21: Load-in (exact times will be assigned closer to the show)

August 22-25: SHOWTIME!

August 26: Settlement begins at 12 pm/ Load-out complete by 5 pm

 

Please contact food@locknfestival.com with questions.

COMPANY DETAILS


CONTACT INFORMATION

BOOTH PREFERENCE

Select the booth type(s) for which you are applying: *
There is an opportunity to vend in the private guest area at LOCKN'. Are you interested in a secondary location? *

MENU DETAILS

ENTER PROPOSED MENU ITEMS AND PRICING HERE. PLEASE IDENTIFY ANY ITEMS THAT ARE VEGETARIAN (VGT), VEGAN (V), AND GLUTEN-FREE (GF). Each vendor must serve a minimum of 2 items. Vendors may not sell more than 4 food items, 1 specialty beverage item, and 1 NA beverage list at a consistent price. Please type carefully! This is the basis of your menu posted on all marketing materials. All menu items are subject to approval. *
 Menu itemPriceV/ VGT/ GF
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VENDING EXPERIENCE

Select the years you've vended at LOCKN' Festival. *

MARKETING MATERIALS


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